MessageSave | What you can do with MessageSave

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This page lists a few scenarios where you can find MessageSave useful. These are certainly not the only situations where you can apply MessageSave. We encourage you to download an evaluation copy of MessageSave and see how you can use it in your environment.

• Email data retention
• Keep all related documents together
• Consolidate and share email messages
• Email backup
• File sent email messages
• Automatically process web requests/orders
• Move messages between computers

Email data retention and archiving for regulatory compliance

In many cases, government regulations (such as Sarbanes-Oxley act) or corporate policies require that all customer interactions, including email correspondence, be recorded and retained for a certain period of time. MessageSave allows users to save and archive both incoming and outgoing email messages. It is a powerful and cost-effective alternative to installing and maintaining expensive server-based email archiving solutions. Storing email as individual files in the file system is a very powerful and cost-effective archiving solution.

• manipulate the archive using standard file backup and archiving tools
• burn the archive to DVD/CD
• make the directories read-only if required
• control access with folder and directory permissions
• view email with Windows Explorer
• search the archive using Windows Desktop Search

MessageSave provides a number of flexible options for centralized control of saved file location and naming. This enables system administrators to enforce organization data retention standards.

Keep all related documents together

Most users like to organize their files in project related folders. They keep all documents (word docs, excel spreadsheets, etc.), related to a particular project, in the same folder. MessageSave allows users to keep email messages along with the rest of the project related files, eliminating the need to constantly switch between File Explorer for regular documents and Outlook for email messages.

McGhee Productivity Solutions developed an action-management strategy for improving executive and employee performance. A part of this approach talks about organizing documents and email messages into objective, activity and project based folder hierarchy. Using MessageSave, you can save email messages in the same folders as your other documents, so that you have only one place to look for all relevant information.

Consolidate and share email messages

Using MessageSave, users can save email messages on a central file-server, thus enabling easy access and sharing of email data among multiple users in an organization. For example, multiple users working on a project, can save project-related email messages in a shared folder on a file server, so that all members of the team have access to the messages. If you already have shared folders for projects, that is a natural place to store email, so that it is easily accessible to everyone.

Email backup

Using MessageSave to save messages as individual files is a good way to back up email from both PST files and exchange mailboxes. Storing one message per file, makes incremental email backup practial. No longer do you have to save the entire PST when a single message changes. You can just save the messages that changed.

Also, keep in mind that pst files can not be opened from read-only media, such as CD-R/CR-RW. So if you would like to burn email backups to a CD (or put them on a read-only disk), saving individual messages with MessageSave is a great way to do it.

File sent email messages

MessageSave has an option to file sent email message. The option is called "Prompt to save sent messages". It is located in MessageSave's "Advanced Options" dialog. When you enable this feature, every time you send a message, MessageSave will prompt you whether you would like to file a copy.

Automatically process web requests/orders

In many cases web-based order or support forms generate automatic email messages. MessageSave integration with Outlook's Rules Wizard and an ability to execute custom script on saved message files provide an excellent way to automate request processing.

Move messages between computers

By saving individual messages to portable media (floppy, flash drive, etc.) you can easily move email between multiple computers in an office or between an office and a home computer.