How To | Share Outlook Messages between users and computers

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Sharing Outlook email messages

As you know, a PST file can only be opened by one instance of Outlook at a time. What do you do when you would like to share messages with other users or your other computers and using Exchange Public Folders is not an option? MessageSave provides a very simple solution in this case.

Sharing email messages with other users using a file server

If you work in an office environment, you probably have a file server (shared drive) which can be accessed by other users. Use MessageSave to save messages as individual files on a network drive, where they will be available to others. You can save email message files into a folder structure organized by project or functional area, so that all email is stored along with other relevant documents.

With a desktop search product such as Windows Desktop Search, users can quickly and easily find relevant information in Outlook messages archived by MessageSave.

This makes for a very powerful and easy to administer document management system.

Synchronizing email messages between multiple computers

There are several popular and easy to use file synchronization tools which do a great job of keeping files in sync between multiple computers. Examples include

• Groove (also known as SharePoint Workspace) - part of Microsoft Office
• Windows Live Mesh - free product from Microsoft.
• Dropbox - very popular product from a promising company.

You can combine MessageSave with one of these tools to easily keep your email in sync between different computers. Simply use MessageSave to save your email into a folder; use one of the above tools to sync that folder; and your email messages will be available on every computer you sync to. That's it! You'll be amazed how easy and useful this setup is!

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