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What is new in MessageSave 6


Welcome to MessageSave 6. This document outlines new features and enhancements which make the product you have come to rely on for saving, archiving, backing up and processing Outlook email messages even more powerful.

Support for Outlook 2016.

Version 6 now officially supports Outlook 2016. Office 365 is fully supported with the desktop version of Outlook.

Discontinued support for Outlook 2003.

Outlook 2003 is no longer supported. Some of the new MessageSave 6 features, such as PDF support require Outlook 2010 or newer.


If you have been using our SimplyFile product, you know how powerful folder suggestions are. With SimplyFile, you simply click a button to file a message in the right Outlook folder, instead of using tedious and error-prone drag and drop.

In version 5, we have integrated the same folder prediction technology that powers SimplyFile. Instead of suggesting an Outlook destination folder, like in SimplyFile, MessageSave suggests file system destination folders (see Smart Suggestions). However, in version 5, you still had to open the Save Messages window. In version 6, you can save files even faster by clicking on a QuickSave button. See QuickSave.

Setting Profiles

In previous versions, MessageSave supported only two sets of settings - one for received messages, the other for the “Save and Send” operation. In version 6, we are introducing a concept of Setting Profiles. A Setting Profile is a collection of settings, such as File Naming Template, File Format, Actions, etc. You can create as many Setting Profiles as you would like and quickly switch between them as necessary.

Setting Profiles are also very useful for creating Folder Mappings. You can create a profile once and reuse it for different Folder Mappings, without having to individually configure settings for each folder.


Another very popular SimplyFile feature made its way into MessageSave. If you use SimplyFile, you know how powerful its QuickPick window is - you can find any folder with just a few keystrokes. MessageSave now has QuickPick of its own.


For a more fully featured version of this functionality, try QuickJump.

QuickPick can also be used to scan your folders and quickly build a list of locations for future use. That list can be shared with other users or centrally deployed to all users in an organization. See QuickPick window.

PDF format support

MessageSave 6 supports saving messages in PDF format, in addition to MSG. You can select PDF format on the Format tab of the Edit Profile window.

File Name Template enhancements

We added two new template token qualifiers - IW and W1.

IW modifies a token to use the first letter of each word. For example, %M_S_N[IW]% uses only initials of the sender name.

W1 modifies a token to use only the first word of the field. For example, %M_SUBJ[W1]% uses only the first word of the message subject.

You can configure File Naming template on the Naming Tab of the Edit Profile window.

MSG file import

MessageSave now supports importing MSG files back into Outlook. An entire folder tree can be imported, preserving folder structure. See Import MSG files into Outlook

New actions

New “after save” actions are supported. Mark as read, assigning a category, delete into Deleted Items folder. See the Actions tab of the Edit Profile window.

Additional Windows Explorer column support

We have added support for the following email-specific columns in Windows Explorer:

  • Date Modified - message received date.
  • Sender name - message sender.
  • Subject - message subject.
  • To - message To recipients.
  • Cc - message Cc recipients.
  • Categories - message categories.
  • Has attachments - indicates whether the message contains attachments.

See Set Detailed Information On Saved Files.

Configuration Export/Import

MessageSave now supports an ability to export configuration settings, such as Folder Mappings, Profiles, Destination Folder List, and import them on another computer.

For large installations we support an option to automatically deploy exported configuration to client workstations.

Outlook rule support is deprecated

Microsoft has removed custom rule action functionality from recent versions of Outlook. As a workaround, you can use MessageSave scheduler.

Non-admin installer and upgrades

Unlike previous versions, MessageSave 6 default EXE installer does not require Administrator permissions and can be installed under a regular user account. If you previously installed using the EXE installer, we recommend that you uninstall version 5 prior to upgrading to version 6. (If you do not know which installer you used, you most likely used EXE).

We still provide an admin installer (MSI) for large scale deployment. That process has not changed. Version 6 MSI installer can be installed on top of version 5, without uninstalling.

Other changes

  • “Map this folder” command.
  • Remember the last used custom field value.
  • Plain text files (txt) are saved using UTF8 encoding.
  • Numerous enhancements and bug fixes.

What else would you like to see?

Many of the new features and improvements are based on your suggestions. If you have ideas on how else we can make MessageSave even more useful to you, we would love to hear from you!

Upgrade today!

Licensed users of MessageSave 5 are eligible for discount upgrade pricing. Upgrade today!