Advanced Options Window

The Advanced Options Window is where you configure additional MessageSave settings. Options defined here apply to all invocations of MessageSave, whether you run it manually, using the toolbar button, or automatically via AutoSave, Scheduler or Outlook Rules.

General Tab

Prompt To Save Sent Messages

Enable this option to have MessageSave prompt you to save the message every time you send one.

Prompt To Save Received Messages

Enable this option to have MessageSave prompt you to save the message every time you close the Outlook Message window after reading a message.

Note

This prompt is not available when you use Outlook Reading Pane to read messages. If you are a system administrator and would like to have your users prompted for every message they receive, you can disable Outlook’s Reading Pane for all your workstations.

Prompt For Custom File Name

Enable this option to have MessageSave prompt you to provide a custom name whenever you save a message manually.

Add Sender Information To Saved Files

If enabled, MessageSave will store additional information in the saved messages which can be viewed in separate Windows Explorer Columns. See this screenshot for an example.

You can use this as an alternative to appending the extra fields to the file name itself. Storing this extra information allows you to sort the saved messages by sender, date or subject in order to quickly locate them. In order to sort files, click on the corresponding File Explorer column header.

The extra columns are:

• Author - message sender.
• Date Modified - message received date.
• Comments - message recipients.
• Categories - contains A if the message has an attachment. You can also enable setting this value to Outlook message categories. To do that, set the following registry value to 1. Key: HKEY_CURRENT_USER\Software\TechHit.com\MessageSave\Options Value: MsgCats (DWORD).

If you do not see the Author and Comments fields by default, you can enable them by following these steps. In Windows File Explorer:

• Click View -> Choose Details menu command.
• Check Author and Comments fields. If you are using Windows Vista or 7, look for the column Authors.
• Click on OK.

Note

On Windows Vista, you have to reboot after installing MessageSave in order to see values in the Author column.

Include Mailbox Name In Folder Name

When using the Use Outlook Folder Name Subfolder Naming Option, include the name of the topmost folder. (Usually your mailbox name).

Note

This option does not affect File Name Template Fields.

Use Relative Folder Names

When using the Use Outlook Folder Name Subfolder Naming Option, make the folder path relative to the current Outlook folder.

Note

This option does not affect File Name Template Fields.

Include Attachment Information In Txt Format

Enable this option to include attachment names when saving messages in plain text (txt) format. Attachment names will be listed at the top of the file, one attachment per line.

Do Not Display Save Messages Window

Enable this option to have MessageSave save email messages without displaying the Save Messages Window.

Open The Destination Directory After Saving Messages

Open the Destination Folder in File Explorer after messages are saved.

Warn Before Saving All Messages In A Folder

Enable this option to have MessageSave prompt you before saving messages with the All Messages In Current Folder option. This is intended to help you prevent accidentally saving all messages in a folder instead of only the messages you have highlighted (Save Selected Messages).

Manage Destination Folder Preferences

Opens the Destination Preferences Window.

History Tab

Remember Which Messages Have Been Saved

Enable this option to have MessageSave keep track of which messages you have saved.

Do Not Save Messages Which Have Been Saved Before

Skip messages which have been saved previously. This option allows you to run MessageSave periodically on an entire folder (or entire mailbox) without worrying about saving duplicate messages.

Tip

We recommend enabling this option whenever you use the Scheduler.

Clear Message History

Reset the history of saved messages. If you clear history and re-run MessageSave on the messages you have saved previously, they will be saved again.

Logging Tab

MessageSave maintains two different log files: Message Log and Troubleshooting log.

Message Log

Message Log can be enabled to record an entry for every message you save. It can be used as an audit-trail of all messages you save. You can go back to the message log file whenever you need to review or find what messages you saved and where did you save them to.

Message Log is written in CSV format. CSV format can be imported into a wide variety of tools for post-processing, filtering, etc. For example, if you rename a message log file with a ”.csv” extension, you can double-click on it and the file will open in Microsoft Excel, which is a great tool for searching, filtering and processing this information.

Message Log includes the following fields:

• Date and Time
• Message subject
• Sender email address
• Saved file path
• Save status OK or Not Saved
• Error reason (‘’-‘’ for Success)
• Error code (‘‘0x0’’ for Success)

Troubleshooting Log

Our support team might ask you to use MessageSave with the Troubleshooting Log enabled, then zip and email the log file to us if we are working with you to troubleshoot an issue you might be experiencing.

Log MessageSave Activity

Enable Message log.

Log Folder

Specify the directory in which to store log files. A new log file will be created every day.

Enable Troubleshooting Log

Enable MessageSave diagnostics log.

Custom Field Tab

MessageSave supports prompting user for a value to add to the file or folder name. (It is indicated by the %CF_V% File Name Template Field). That value can be used to include a reference specific to your business, such as case or matter number, project or client name, etc. On this tab you can configure the label shown in the custom field value prompt window.

Custom Field Prompt Label

Label to display in the custom field prompt window.

Scheduler Tab

Here you can configure MessageSave to run automatically at a pre-define time of day and automatically save messages from the folders you specify.

See also

Automatically saving messages using the Scheduler

Configure Scheduled Folders

This button opens the Mapped Folders Window where you can specify which folders you would like to have processed by the Scheduler.

Configure MessageSave Schedule

Specify at what times you would like to have the Scheduler run.