Save Messages Window

Save Messages is the main MessageSave window. This is what you use for most of your interactions with the application.

The first time you run MessageSave, you will see the streamlined version of the main window:

If you click More >> in the lower-right corner, you will see the expanded version with additional options:

Save Messages Window Options

Messages To Save

Specify what messages you would like to save.

Save Selected Messages

Save messages which you have highlighted in the Outlook message list before clicking on MessageSave.

All Messages In Current Folder

Save all messages in the currently open folder.

Include Subfolders

Also save messages in all subfolders of the current folder.

Filter

Opens the Filter Window, which can be used to specify filter criteria for messages to be saved.

Destination Folder

Specify location for saving messages. This field has a drop-down which stores recently used folders for quick access.

Browse

Open a Browse for Folder window to specify destination folder.

Open Folder

Open the Destination Folder in Windows File Explorer.

Save Now

Save Messages

About

Display the About MessageSave window which has information about the version of MessageSave you are using. If you are a licensed user, this is also where you can find your license key.

Cancel

Close this window.

Less

Show the smaller, more streamlined version of the window.

More

Show the expanded version of the window with additional options.

File Naming

Options that affect how MessageSave generates file names for saved messages. You can enable multiple checkboxes to append several fields to the file name.

Tip

If you would like more flexibility in naming the files, including an ability to change field order, see Advanced Naming Options Window.

Note

MessageSave always sets the “Date Modified” field on saved files to the time when the corresponding message was received. You can click on the “Date Modified” header in File Explorer to sort saved messages in chronological order.

Append Sender Name

Enable this option to include the name of the person who sent the message in the name of the file. For example, if the sender name is John Smith and the message subject is meeting the generated file name would be John Smith - meeting.msg.

Append Sender Email

Enable this option to include the email address of the person who sent the message in the name of the file.

Append Message Date

Enable this option to include the “message received” date in the name of the file. Date is formatted as YYYY-MM-DD. If you would like to use a different format, you can configure it using the Advanced Naming Options Window.

Append Message Time

Enable this option to include the “message received” time in the name of the file. Time is formatted as hh-mm-ss. If you would like to use a different format, you can configure it using the Advanced Naming Options Window.

Append Recipient Names

Enable this option to include names of message recipients in the name of the file. If you would like to control how recipients are formatted (Names vs Emails, All vs “To” only), you can do so using the Advanced Naming Options Window.

Overwrite Existing Files

If this option is OFF, MessageSave will generate unique file name whenever you try to save a message and a file with the same name already exists. For example, the first time you try to save a message which maps to John Smith - meeting.msg, that is the name that is used. The second time, the file will be named John Smith - meeting - 1.msg. After that, John Smith - meeting - 2.msg, and so on.

If you enable this option, MessageSave will NOT generate a unique name by appending a counter. In the example above, if a file with the name John Smith - meeting.msg already existed in the destination folder, MessageSave would overwrite it with the new message.

Warning

Please be sure you understand this option before enabling it!

Subfolder Naming Options

Subfolder naming controls how MessageSave generates folder names for the saved files. Here you can check only one option. If you would like more flexibility in subfolder naming, please use the Advanced Naming Options Window.

Use Sender Name

Create subfolders using the name of the message sender. For example, if you receive a message from John Smith with subject meeting, with this option ON, it would be saved in the John Smith subfolder of the Destination Folder - John Smith\metting.msg

Use Recipient Names

Use message recipient names as a subfolder name.

Use Sender Domain

Use sender domain name as the subfolder name. For example, techhit.com\meeting.msg.

Use Message Date

Use Message Date as the subfolder name. Date format is YYYY-MM-DD. Use the Advanced Naming Options Window to configure a different format.

Use Outlook Folder Name

Duplicate Outlook folder hierarchy in the file system. MessageSave will create the same folder tree as what you have in Outlook.

Do Not Create Subfolder

Do not create subfolders. Save messages directly in the Destination Folder.

Additional Options

Opens the Advanced Naming Options Window.

After Saving Messages

Here you can specify actions to be performed on the message after they are saved.

Execute

Execute a custom script, provided by you, on the saved files. This is a very flexible option which allows you to automate email processing without having to interface with Outlook directly.

For example, you can use it for things like:

• Automatically process email from vendors.
• Import messages into a document management system.
• Run reports on the contents of your mailbox.

See MessageSave API reference for details.

Permanently Remove Messages

Remove messages from Outlook after saving them to the Destination Folder.

Warning

Be careful when you enable this option. Messages are not moved to Deleted Items. They are removed permanently. If you use the .msg format for saving (which is the default), you can still restore messages by dragging and dropping .msg files into an Outlook folder.

Print Messages

Print messages to the default printer.