Outlook utilities that save you time
The QuickPick window is optimized to:
When the QuickPick window opens, it will list all your folders, which can be a very long list. You can see on the lower-left corner of the above screenshot that QuickPick started with 12620 folders. Trying to scroll through all of them looking for the right folder would be futile. There is a much faster way.
Start typing the words (or word fragments) which you know occur in the folder name or in the name of one of its parent folders. The list will be filtered to show only the folders matching what you have typed. (Sometimes this lookup method is called “type ahead”).
If you still see more than one folder in the list, you can type a space and enter a second word. If you need to narrow it down even further, type another space and another word, etc. The search words will be matched in any order - they do not need to be listed in the same order they appear in the folder path.
In the screenshot above, you see two word fragments in the search field: cont and acm. The first word cont matched all folders with words such as Contracts, Contacts, etc. The additional search term acm narrowed that list down further to display only the folders that matched both. In this example, there was only one match out of 12620 folders - \Inbox\Clients\Acme\Contracts. (cont matched Contracts and acm matched Acme).
Tip
Remember, the QuickPick folder list is optimized for quick navigation using the keyboard. In most cases it will be much faster than trying to scroll the list with your mouse.
Hotkeys along with the QuickPick make SimplyFile perfectly optimized for fast keyboard-based operation.
Tip
If you need to scroll the list of folders to select the right one (for example, when you typed a few letters and several folders matched), you can use Ctrl+K and Ctrl+J in addition to Up and Down arrows. This allows you to scroll without moving hands from the Home position. Alternatively, you can always type more space-separated search terms to zoom in on the right folder.
Note
Be default, QuickPick does not list Public Folders. You can enable them using the corresponding command, located under the More Actions menu.
Once you find the folder, you can perform the following commands.
File the message(s) which you have highlighted prior to opening QuickPick in the selected folder.
Open the selected folder in Outlook.
File Message and Go To Folder in one operation.
Create a subfolder under the selected folder.
Note
The folder selected in QuickPick will be the parent folder of the newly created folder. In the screenshot above, the new folder would be created as a subfolder of \Inbox\Clients\Acme\Contracts.
Click More Actions to see a drop-down menu with additional commands:
File all messages with the same subject as the message you have highlighted before opening QuickPick.
File all messages from the current folder which were sent by the same person as the message you have highlighted before opening QuickPick.
File the message and print it on the default printer in one operation.
Display Exchange Public Folders in the QuickPick folder list.
Display folders from Exchange Delegate mailboxes in the QuickPick folder list.
If you recently created a new Outlook folder and do not see it in the folder list, click Refresh Folders to refresh the list.
Open Folder Options Window for the currently selected folder.