Options Window

You can configure settings which affect how some of the SimplyFile commands work using the Options Window.

Filing Tab

Filing tab of the SimplyFile Options window
Prompt To File Messages I Send

Enable this option to have SimplyFile prompt you where you would like to file the message every time you send one. Disable this option if you prefer not to be prompted every time you send a message.

Default To Filing Original Along With A Reply

If this option is OFF, the Send and File is the default button in the File Sent Message Window. Enable this option to make the Send, File And File Original the default button of that window.

The default button of a window can be invoked by hitting the Enter, which is much faster than clicking it with a mouse.

When Filing A Sent Message Leave A Copy In Sent Items

Enable this option to file messages in both the folder you specify and Sent Items.

Do Not Prompt To File Automatic Messages

Enable this option to have SimplyFile not display its prompt to file automatically sent messages, such as auto-replies, mail-merge, etc.

Mark Messages As Read

Enable this option to have SimplyFile mark messages as read when they are filed.

Clear Message Flag

Enable this option to have SimplyFile clear flags on messages as they are filed. SimplyFile will also remove “reminder” properties set by SnoozeIt.

Display Full Folder Path

If you have several folders with the same name in different locations, you can enable this option to have SimplyFile display full path in drop-downs, such as File In or right-click menus.

Display balloon confirmation

If this option is enabled, SimplyFile will briefly display a balloon notification about each filed message.

Show Public Folders in QuickPick

Enable this option to include all Public Folders in the list of folders show in the QuickPick Window. If you are not using Public Folders, disable this option for a small performance increase.

Show Additional Exchange Mailboxes in QuickPick

Enable this option to include folders from additional Microsoft Exchange mailboxes you access in Outlook in the QuickPick Window. Additional mailboxes include your Online Archive and mailboxes of your coworkers who gave you access to their mailboxes.

Show Standard Outlook Folders in QuickPick

Enable to have standard Outlook folders, such as Deleted Items, Contacts, Tasks, Outbox, etc. shown in QuickPick.

Predictions Tab

Predictions tab of the SimplyFile Options window
Predictions Heuristics

Controls how SimplyFile generates folder predictions.

Balanced

Default and recommended option. Uses a combination of message attributes for folder suggestions.

Favor Content

Give more weight to message content when making folder suggestions.

Favor Senders

Give more weight to sender and recipient information when making predictions.

Reset Suggestions

This button resets SimplyFile folder suggestion data. You will want to do this every time you re-organize your Outlook folder structure or change account configuration.

Tip

After you clear your filing history, use the Train SimplyFile command to quickly get SimplyFile folder suggestion engine up-to-speed on your new folder structure.

Automatically Monitor My Folders To Train SimplyFile

If this option is enabled, SimplyFile will train itself in the background. Even if this option is OFF, SimplyFile will still train every time you use it to file a message. This option will turn off after you manually run Train SimplyFile.

Suggest The Same Folders For Sent And Received Messages

Disable this option if you use different folders for sent and received messages and would like SimplyFile to learn about them separately. Most users will want to keep this ON.

Actions Tab

Actions tab of the SimplyFile Options window
Attach The Original Message To Created Tasks

Enable this option to attach the original message to Tasks and Appointments created using TaskIt and ScheduleIt commands.

Include The Original Message Text in Created Tasks

Enable this option to include the original message body in Tasks and Appointments created using TaskIt and ScheduleIt commands.

ScheduleIt Invite Message Recipients To The Meeting

Enable this option to have the ScheduleIt command create a meeting and invite the original message sender and recipients to it.

Make Backup Of Converted Messages In Deleted Items

Enable this option to have the Html2Text command make a backup copy of the original message in the Deleted Items folder.

Toolbar Tab

Use this Tab to control which buttons are displayed on the SimplyFile toolbar. If you are not using a particular command, you can uncheck it to hide its button and save some space on the toolbar.

Tip

Even if you decide to hide a particular button, you can still quickly access its command using hotkeys.

Toolbar tab of the SimplyFile Options window
Toolbar Button Style
Image And Text

Display both button icons and text. This is the default.

Image only

Displays only icons without text. Takes very little space. Recommended for advanced users only.

Show 3 One Click File Buttons

This option controls whether SimplyFile shows one or three One Click File Buttons.

Hotkeys Tab

Use this tab to configure keyboard shortcuts (hotkeys) for SimplyFile functions. Hotkeys is an excellent way to make your SimplyFile usage even faster by eliminating the need to reach for the mouse in most cases.

Tip

Hotkeys along with the QuickPick Window make SimplyFile perfectly optimized for fast keyboard-based operation.

To specify a hotkey for a particular function, place the cursor into the corresponding edit field and hit the desired key combo.

Hotkeys tab of the SimplyFile Options window

Advanced Tab

Advanced tab of the SimplyFile Options window
Enable Troubleshooting Log

Enable SimplyFile diagnostics log.

Open Log Folder

Display the troubleshooting log in a Windows Explorer Window.