Bulk Create Multiple Outlook Folders¶
There are many cases when you might want to create several Outlook folders at once.
- You use the same subfolder structure for all your projects or clients and you want to quickly setup a new project/client. Or many clients at the same time.
- Create folders from a list in an Excel spreadsheet, a database or another data source.
- Create a folder for each month of a year.
- Share your folder structure with teammates.
- Many more…
SimplyFile’s Bulk Create Folders window can do just that.
How to create folders¶
To create several folders and subfolders at the same time:
- Create a list of folder and subfolder names in Excel or Notepad. Separate subfolders with back slashes.
- Copy and paste it into the Bulk Folders window.
- Hit the “Create Folders” button.
That is it, you can create an entire Outlook folder tree in one shot.
Automatically create folders for your end-users¶
As mentioned in the previous section, you can use this feature to automatically create new folders in your end-user mailboxes.
This is a great way to create folder structures based on projects or cases the users are working on. The list can even be customized on per-user basis.
- Create a file with a list of folders to be created.
- Configure SimplyFile to import that file on startup and auto-create folders.
This feature requires the Ultimate edition.
Sample lists for creating many Outlook folders in one operation¶
Here are a few samples to get you started. Do not hesitate to let us know if you have any questions about the best way to use these features in your environment.
Flat list without subfolders¶
Correspondence Invoices Quotes
Months of the year:
January February March April May June July August September October November December
Folders with subfolders¶
Project ABC\Correspondence Project ABC\Invoices\Outstanding Project ABC\Invoices\Paid Project ABC\Quotes Project XYZ\Correspondence Project XYZ\Invoices\Outstanding Project XYZ\Invoices\Paid Project XYZ\Quotes Project 123\Correspondence Project 123\Invoices\Outstanding Project 123\Invoices\Paid Project 123\Quotes
Months of the year for several years:
2020\January 2020\February 2020\March 2020\April 2020\May 2020\June 2020\July 2020\August 2020\September 2020\October 2020\November 2020\December 2021\January 2021\February 2021\March 2021\April 2021\May 2021\June 2021\July 2021\August 2021\September 2021\October 2021\November 2021\December