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Bulk Create Multiple Outlook Folders

There are many cases when you might want to create several Outlook folders at once.

For example:

  • You use the same subfolder structure for all your projects or clients and you want to quickly setup a new project/client. Or many clients at the same time.
  • Create folders from list in an Excel spreadsheet, a database or another data source.
  • Create a folder for each month of a year.
  • Share your folder structure with teammates.
  • Many more…

SimplyFile’s Bulk Create Folders window can do just that.

SimplyFile Bulk Create Folders window.

How to create folders

To create several folders and subfolders at the same time:

  • Create a list of folder and subfolder names in Excel or Notepad. Separate subfolders with back slashes.
  • Copy and paste it into the Bulk Folders window.
  • Hit the “Create Folders” button.

That is it, you can create an entire Outlook folder tree in one shot.

Share folder structure

In addition to creating folders, the Bulk Folders window can do the reverse - it can scan an Outlook folder tree and build a list of folders.

You can use that list to:

  • Send it to coworkers so they can create the same tree in their mailboxes.
  • Export the list to a file and configure SimplyFile to automatically replicate the folder tree for other users in the organization, without any action on their part. (Requires the Ultimate edition).

Automatically create folders for your end-users

As mentioned in the previous section, you can use this feature to automatically create new folders in your end-user mailboxes.

This is a great way to create folder structures based on projects or cases the users are working on. The list can even be customized on per-user basis.

Configuration steps:

  • Create a file with a list of folders to be created.
  • Configure SimplyFile to import that file on startup and auto-create folders.

This feature requires the Ultimate edition.

Sample lists for creating many Outlook folders in one operation

Here are a few samples to get you started. Do not hesitate to let us know if you have any questions about the best way to use these features in your environment.

Flat list without subfolders

Client subfolders:

Correspondence
Invoices
Quotes

Months of the year:

January
February
March
April
May
June
July
August
September
October
November
December

Folders with subfolders

Client subfolders:

Project ABC\Correspondence
Project ABC\Invoices\Outstanding
Project ABC\Invoices\Paid
Project ABC\Quotes

Project XYZ\Correspondence
Project XYZ\Invoices\Outstanding
Project XYZ\Invoices\Paid
Project XYZ\Quotes

Project 123\Correspondence
Project 123\Invoices\Outstanding
Project 123\Invoices\Paid
Project 123\Quotes

Months of the year for several years:

2020\January
2020\February
2020\March
2020\April
2020\May
2020\June
2020\July
2020\August
2020\September
2020\October
2020\November
2020\December

2021\January
2021\February
2021\March
2021\April
2021\May
2021\June
2021\July
2021\August
2021\September
2021\October
2021\November
2021\December