MessageSave is tightly integrated with Outlook, and is available right on the Ribbon Home tab for easy access. It can also be accessed by right-clicking on a message in the main Outlook window message list.
Save Outlook email messages
outside of Outlook
Use MessageSave for email archiving, backup, document management, sharing, legal compliance, retention, and much more.
- Backup, save and archive Outlook e-mail messages to hard disk, network drive, SharePoint.
- Save Outlook email messages, including attachments, as individual files.
- Organize messages in file system folders for easy access, sharing and filing.
- Keep email message together with other related documents.
- Institute consistent email archiving and storage policy in your organization.
- Automatically enforce consistent naming convention.
- Store messages for regulatory or legal compliance.
- Keep audit trail of email messages.
- Search inside of saved messages and attachments with Windows Search.
- Reduce mailbox/PST size. Offload Exchange storage.
- Map Outlook folders and automatically save messages using Scheduler (AutoSave).
- Save attachments as separate files next to the saved messages.
- Process Outlook messages with custom scripts.
- Learn more »
You can achieve all of the above benefits without having to maintain a complex, expensive server-based solution. MessageSave integrates directly with Outlook for simplicity and ease-of-use, while providing flexibility and a level of customization required by power-users and enterprise IT administrators.
Whether you need to save messages
in bulk or one at a time,
manually or automatically,
MessageSave has you covered.
Save one, multiple or all messages with a click
Save one or several messages or entire folders with subfolders. Save to local disk, network drive, or SharePoint. Works with cloud sync services, like Dropbox, One Drive and Google Drive. Use your existing tools and infrastructure for search, backup, access control, etc.
Flexible and customizable file and subfolder naming
Auto-rename files as they are saved. Maintain consistent naming convention with auto-rename settings. Flexible naming templates allow you to match your naming conventions. You can include various message attributes, like sender or recipient names, timestamps, etc. You control the order and format of the fields.
Save messages in MSG, PDF, TXT, EML, MBOX formats
Most customers use MSG format, because it retains an ability to open the file in Outlook and treat it as an email message. You can reply or forward. Attachments are included inside the MSG file. Some customers prefer PDF for portability. We recommend using MSG format unless you have specific requirements that dictate otherwise.
Preserves email timestamps on saved files
"Date Modified" on the saved files is set to the time when the corresponding message was received. In addition to "Date Modified", MessageSave sets "Sender Name", "Subject", "To", "Cc", "Categories" and "Has attachments". This makes it easy to find the right messages later.
Use Windows Search to search inside of the saved files
Windows Search does a great job of indexing MSG files. It even indexes the message and attachment content. So you can search inside the save files without requiring any 3rd party tools.
Multiple setting profiles
Create multiple setting profiles, with different options for file naming, formats, actions, etc. Switch between profiles as needed to use different saving options.
Supports large-scale deployment and administration
For large customers, we provide a way to centrally deploy the product and manage configuration settings. MessageSave is enterprise-tested and ready.
Highly optimized for speed and size
We put a lot of effort, attention and care not only into developing features and perfecting usability, but also into optimizing the product. From the small download size to lightning fast performance, you will see it shine through.
"I am an attorney and have been searching for a long time to find a product that would allow me to easily save Outlook emails into client folders outside of Outlook. MessageSave does exactly what I need, and does it well. I am glad I found this product." - Brian T.
"I run a commercial real estate development and building company. We have many projects underway and need to store documents and e-mail in the correct locations for quick and easy later retrieval. The combination of MessageSave and QuickJump is an outstanding and easy-to-use way to store, find and manage our e-mail documents." - Robert E.
"We are a large International Engineering Consultancy. We have large amounts of emails required to be saved as date, time, from/to format. Currently we forward to document control and messages are saved individually and manually. This is time consuming and file folders are not up to date. Message safe does the job faster and easier in a format that complies with our Quality Management System." - Chris H.
"MessageSave a great product! It will help us archive our e-mail with each project, and keep it together with all that project's drawings, documents and other electronic files." - Rich M.
"Amazing. That's all there is to say! At our university, there is a need to document activities that occur on campus, and many of that comes through our e-mail system. This is the best way to keep track of what's going on, and I'm going to recommend it to at least 2 departments first thing in the morning!" - Morgan E.
MessageSave is available in three editions - Standard, Pro and Ultimate.
The following table lists features available in each edition.
The evaluation version includes all features.
- Save individual messages or entire folders with subfolders.
- Preserve timestamps and other email metadata on saved files.
- MSG, TXT, EML, HTML format.
- Simple file and folder naming.
- Smart destination folder selection based on history.
Detailed Feature Matrix
|Integrated with Outlook for one-click access.|
|Highly optimized for speed and size.|
|Preserve email timestamp and other metadata on saved files.|
|Works on sent and received messages.|
|Works on individual Exchange mailboxes, PSTs, Public Folders and Office 365.|
|Save to local disk, network drive, or SharePoint.|
|Save selected messages or entire folder with subfolders.|
|QuickSave - one-click saving.|
|Map Outlook folders to automatically save messages (AutoSave and Scheduler).|
|Save messages in MSG, TXT, EML and HTML Format. (Attachments are included in the same file as the message in MSG format).|
|Save attachments as separate files.|
|Save messages in PDF format.|
|Marked processed messages with categories.|
|Compatible with Windows Search for easy searching and retrieval of saved messages.|
|Pre-select destination folders based on the save history.|
|QuickPick - fast type-ahead folder selection.|
|Centrally preconfigure destination folders for your users.|
|Simple file naming. Append sender/recipient names, message date/time to file names.|
|Fully customizable file/folder naming to match your organization standards and conventions. (File and Subfolder naming templates).|
|Use custom field in file/folder naming.|
|Multiple configuration profiles.|
|Export/Import configuration manually.|
|Centralized large-scale deployment and administration.|
|Centrally manage folder mappings, profiles and QuickPick locations.|
|Import MSG files back into Outlook, maintaining folder structure.|
|Execute custom scripts on saved messages.|
- Microsoft® Windows® 7, 8, 8.1, 10, 2012 R2, 2016 (64 and 32 bit) with the latest Service Pack.
- Outlook 2010, 2013, 2016, 2019, Office 365 (64 and 32 bit) with the latest Service Pack.
- MessageSave does NOT work with Outlook Express.
- MessageSave End User License Agreement (EULA). Uninstall info.