Save Outlook email messages outside of Outlook

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Easily save Outlook email messages outside of Outlook.

Use MessageSave for email archiving, backup, document management, sharing, legal compliance, retention, and much more.

MessageSave benefits

You can achieve all of the above benefits without having to maintain a complex, expensive server-based solution. MessageSave integrates directly with Outlook for simplicity and ease-of-use, while providing flexibility and a level of customization required by power-users and enterprise IT administrators.

We are a large Australian and International Engineering Consultancy. We have large amounts of emails which are required to be saved as date, time, from/to format. Currently we forward to document control and messages are saved individually and manually. This is time consuming and file folders are not up to date. Message safe does the job faster and easier in a formate that complies with our Quality Management System.

MessageSave Features

Whether you need to save messages
in bulk or one at a time,
manually or automatically,
MessageSave has you covered.

Integrated with Outlook for one-click access

MessageSave is tightly integrated with Outlook, and is available right on the Ribbon Home tab for easy access. It can also be accessed by right-clicking on a message in the main Outlook window message list.

Save one, multiple or all messages with a click

Save one or several messages or entire folders with subfolders. Save to local disk, network drive, or SharePoint. Works with cloud sync services, like Dropbox, One Drive and Google Drive. Use your existing tools and infrastructure for search, backup, access control, etc.

Flexible and customizable file and subfolder naming

Auto-rename files as they are saved. Maintain consistent naming convention with auto-rename settings. Flexible naming templates allow you to match your naming conventions. You can include various message attributes, like sender or recipient names, timestamps, etc. You control the order and format of the fields.

Save messages in MSG, PDF, TXT, EML, MBOX formats

Most customers use MSG format, because it retains an ability to open the file in Outlook and treat it as an email message. You can reply or forward. Attachments are included inside the MSG file. Some customers prefer PDF for portability. We recommend using MSG format unless you have specific requirements that dictate otherwise.

Works on sent and received messages

Save received and sent messages. MessageSave even has an option to prompt you to save messages as you are sending them so you do not forget to save.

Works on Public Folders too

MessageSave works on messages anywhere - whether they are located in a personal mailbox, another PST, a delegate mailbox or Public Folders.

Preserves email timestamps on saved files

"Date Modified" on the saved files is set to the time when the corresponding message was received. In addition to "Date Modified", MessageSave sets "Sender Name", "Subject", "To", "Cc", "Categories" and "Has attachments". This makes it easy to find the right messages later.

Use Windows Search to search inside of the saved files

Windows Search does a great job of indexing MSG files. It even indexes the message and attachment content. So you can search inside the save files without requiring any 3rd party tools.

Map Outlook folders and automatically save messages

Map Outlook folders to destination file folders and enable MessageSave Scheduler for automatic, unattended message saving. Use it by itself or in combination with SimplyFile for automatically saving and archiving filed messages.

Highly optimized for speed and size

We put a lot of effort, attention and care not only into developing features and perfecting usability, but also into optimizing the product. From the small download size to lightning fast performance, you will see it shine through.


Select a destination folder with just a few keystrokes. Manage your destination folder list and share it with your colleagues.

Import MSG files back into Outlook

You can import entire folders of MSG files from the file system back into Outlook, preserving folder structure.

Supports large-scale deployment and administration

For large customers, we provide a way to centrally deploy the product and manage configuration settings. MessageSave is enterprise-tested and ready.

Maintain your organization retention policy

Use the mapped folders and scheduler to allow your users to seamlessly save some messages for long-term storage.

Multiple setting profiles

Create multiple setting profiles, with different options for file naming, formats, actions, etc. Switch between profiles as needed to use different saving options.

Extensible with custom scripts

Scripting API allows you to develop your own logic for processing incoming messages. Whether you need to process incoming reports or invoices, or store messages in a DMS system - you can do so with MessageSave API.

I run a commercial real estate development and building company. We have many projects underway and need to store documents and e-mail in the correct locations for quick and easy later retrieval. The combination of MessageSave and QuickJump is an outstanding and easy-to-use way to store, find and manage our e-mail documents.

MessageSave Editions

MessageSave is available in three editions - Standard, Pro and Ultimate. The following table lists features available in each edition. The evaluation version includes all features.



Save individual messages or entire folders with subfolders.

Preserve timestamps and other email metadata on saved files.

MSG, TXT, EML, HTML format.

Simple file and folder naming.

Smart destination folder selection based on history.

Learn more »



Everything in Standard.

PDF format.

Flexible file and folder naming (templates).

Multiple configuration profiles.

Map Outlook folders for AutoSaving.


Central deployment and administration.

Learn more »



Everything in Pro.


Import MSG files back into Outlook.

Centrally manage folder mappings, profiles and QuickPick locations.

Execute custom scripts.

First year support and maintenance included in license fee.

Learn more »

Detailed Feature Matrix

Feature Standard Pro Ultimate
Integrated with Outlook for one-click access.
Highly optimized for speed and size.
Preserve email timestamp and other metadata on saved files.
Works on sent and received messages.
Works on individual Exchange mailboxes, PSTs, Public Folders and Office 365.
Save to local disk, network drive, or SharePoint.
Save selected messages or entire folder with subfolders.
QuickSave - one-click saving.
Map Outlook folders to automatically save messages (AutoSave and Scheduler).
Save messages in MSG, TXT, EML and HTML Format. (Attachments are included in the same file as the message in MSG format).
Save messages in PDF format.
Compatible with Windows Search for easy searching and retrieval of saved messages.
Pre-select destination folders based on the save history.
QuickPick - fast type-ahead folder selection.
Centrally preconfigure destination folders for your users.
Simple file naming. Append sender/recipient names, message date/time to file names.
Fully customizable file/folder naming to match your organization standards and conventions. (File and Subfolder naming templates).
Use custom field in file/folder naming.
Multiple configuration profiles.
Export/Import configuration manually.
Centralized large-scale deployment and administration.
Centrally manage folder mappings, profiles and QuickPick locations.
Import MSG files back into Outlook, maintaining folder structure.
Execute custom scripts on saved messages.
Support and maintenance for the first year is included in the license fee.

Need to save / remove attachments? - Try EZDetach.

MessageSave is a brilliant app! It allows our divorce mediation office to instantly save to client files (on our network server) important Outlook e-mail messages. We have found other applications designed for law offices to be unnecessarily resource intense, complex and unwieldy, and we soon abandoned them after trial usage.

With a right-click to MessageSave, a "Save To" option appears. A single keystroke of the companion program (QuickJump) allows typing the first few letters of a client name, and pointing to the associated file in the Save To option. Voila! The Outlook e-mail is archived and work flow continues.

Truly, one of the most useful and fairly priced applications I've encountered. Highly recommended!

MessageSave System Requirements

It's a great product! It will help us archive our e-mail with each project, and keep it together with all that project's drawings, documents and other electronic files.

Amazing. That's all there is to say! At our university, there is a need to document activities that occur on campus, and many of that comes through our e-mail system. This is the best way to keep track of what's going on, and I'm going to recommend it to at least 2 departments first thing in the morning!