Convert, save and export Outlook
email messages in PDF format

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How to save Outlook
messages in PDF format

Outlook does not have a built-in "Save As PDF" feature.
MessageSave fixes that.

Use MessageSave to easily save Outlook
email messages in PDF format.

Save Outlook email messages:
email messages in Outlook
As PDF files:
email messages saved as files in PDF format

Convert and Save
Outlook email in PDF format

Convert one or multiple email messages to PDF format with one click

Convert Outlook email messages to PDF one-at-a-time or in bulk. Save to a local hard drive, to a network share or to a sync cloud folder, such as Dropbox or One Drive. Works with your existing infrastructure.

Export to PDF Outlook folder and subfolders, maintaining tree structure

Convert entire Outlook folder trees to PDF. Replcate Outlook folder structure in the detination file folder. Alternatively, you can organize messages by time, sender, etc.

Automatically rename - flexible naming options

Auto-rename generated PDF files, so you do not have to rename them one-by-one. Maintain consistent naming convention.

Preserve email timestamps

Date Modified on the exported PDF files is set to the original message timestamp.

Supports automtic PDF conversion

Automatically convert new incoming messages to PDF using Scheduler. After a one-time configuration, converion will happen automatically without requiring any user actions.

Include attachments in the saved PDF files

Attachments can be included in the exported PDF files as extra pages at the end of the document and/or attached in the original format.
"I am an attorney and have been searching for a long time to find a product that would allow me to easily save Outlook emails into client folders outside of Outlook. MessageSave does exactly what I need, and does it well. I am glad I found this product." - Brian T.
"I run a commercial real estate development and building company. We have many projects underway and need to store documents and e-mail in the correct locations for quick and easy later retrieval. The combination of MessageSave and QuickJump is an outstanding and easy-to-use way to store, find and manage our e-mail documents." - Robert E.
"We are a large International Engineering Consultancy. We have large amounts of emails required to be saved as date, time, from/to format. Currently we forward to document control and messages are saved individually and manually. This is time consuming and file folders are not up to date. Message safe does the job faster and easier in a format that complies with our Quality Management System." - Chris H.
"MessageSave a great product! It will help us archive our e-mail with each project, and keep it together with all that project's drawings, documents and other electronic files." - Rich M.
"Amazing. That's all there is to say! At our university, there is a need to document activities that occur on campus, and many of that comes through our e-mail system. This is the best way to keep track of what's going on, and I'm going to recommend it to at least 2 departments first thing in the morning!" - Morgan E.

More testimonials

One-time PDF Format setup

If you just installed MessageSave and the messages are saved in MSG format, rather than PDF, please follow these steps. They only need to be performed once. The setting will be remembered for the future.

  1. Click "More>>" to see the expanded version of the MessageSave window.

    More button

  2. Click "Select File Format".

    Select Format button

  3. Select "PDF" in the "File Format" field.

    Select PDF Format

Start saving Outlook email
messages in PDF format
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