Share Outlook Messages between users and computers

Sharing Outlook email messages

As you know, a PST file can only be opened by one instance of Outlook at a time. What do you do when you would like to share messages with other users or your other computers and using Exchange Public Folders is not an option? MessageSave provides a very simple solution in this case.

Sharing email messages with other users using a file server

If you work in an office environment, you probably have a file server (shared drive) which can be accessed by other users. Use MessageSave to save messages as individual files on a network drive, where they will be available to others. You can save email message files into a folder structure organized by project or functional area, so that all email is stored along with other relevant documents.

Users can quickly and easily find relevant information in Outlook messages archived by MessageSave using Window Search.

This makes for a very powerful and easy to administer document management system.

Synchronizing email messages between multiple computers

There are several popular and easy to use file synchronization tools which do a great job of keeping files in sync between multiple computers. For example, Dropbox. You can combine MessageSave with one of these tools to easily keep your email in sync between different computers. Simply use MessageSave to save your email into a folder; use one of the above tools to sync that folder; and your email messages will be available on every computer you sync to. That's it! You'll be amazed how easy and useful this setup is!

More Outlook Tips and Tricks.