AI-powered one-click email filing
and organization
for Microsoft Outlook

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File and organize Outlook email

Do you have too many messages in your Inbox?

Do you feel that it takes too much effort
to organize and manage your email?

SimplyFile will help you clean up your Inbox and keep it nice and tidy.
Stay on top of your Inbox and be home in time for dinner.

File messages to the right Outlook folder with one click of a mouse

SimplyFile includes an advanced artificial intelligence algorithm, which quickly learns about your filing habits and then starts to predict where you will want to move every message. After a brief training period, filing a message to the right folder becomes literally one click. Stop wasting time on drag and drop, SimplyFile instead. Learn more »

Organize sent messages as you are sending them

Even if you manage your Inbox, sent messages tend to pile up in the Sent Items folder. It does not have to be this way. SimplyFile can prompt to file sent messages as you are sending them, so you keep them as neatly organized as your incoming email. Learn more »

Feel in control of your Outlook Inbox

An overflowing and ever-growing Inbox is a constant source of low-level stress. Get back your sanity and sense of control with SimplyFile's filing, cleanup and task tracking features. Let your tidy Inbox give you a smile, not stress! Learn more »

Unbeatable ROI - Save at least 30 minutes per week

Drag and drop is slow. You have to expand the folder tree, find the folder, pick up the message, make sure you drop it in the right folder. It can easily take five or more seconds per message. Multiply that by 100 messages per day. You are easily spending 40 minutes or more each week just on drag and drop. Learn more »

Great for individuals

Get started in 10 minutes and feel in control of your mailbox as never before. Simple installer can be used by individual users without admin permissions.

Ready for the Enterprise

Admin installer and template are provided to centrally deploy and manage the product. Low TCO. SimplyFile is deployed to sites with thousands of users.

Battle-tested, robust and reliable

We have been building products for Microsoft Outlook since 2002. We know what it takes to make a product to be robust and reliable. SimplyFile is deployed in very demanding environments, including the largest law firms in the world.

Highly optimized

We put a lot of effort, attention and care not only into developing features and perfecting usability, but also into optimizing performance. From the light footprint to blazing fast performance, you will see it shine through!

Organize and take control
of your Inbox

SimplyFile's filing and inbox organization features make Inbox management a breeze.

  • One-Click-Filing. Due to the advance folder prediction algorithm, most of your messages are filed with one click. »

  • File Thread. File all messages in the same thread with one click, without having to manually select them. »

  • File Sender. File all messages from a sender with one click, with having to manually select them. »

  • BatchFile. File a group of messages into their respective folders in one-fell-swoop. »

  • Delete Thread / Sender. Powerful cleanup commands help you delete many messages in one shot. Great way to keep your Inbox stays nice and tidy. »

  • TaskIt and ScheduleIt. Turn messages into Outlook Tasks, Meetings and Appointments, sent a reminder, then file them away. So your Inbox stays small and you do not miss important items which scroll out of the view. »

  • Snooze messages. If you need to act on a message in the future, you can "snooze it". The message will be hidden from the Inbox until the time you specify. This allows you to keep very few messages in the Inbox at any given time, so you can see what is important to work on right now. »

  • Send and File. File messages to the right folder as you are sending them. Optionally keep a copy in Sent Items. »

  • Delay Sending / Undo Send. You might have seen the "Undo send" feature in Gmail or other mail clients. It allows you a brief period of time when you can cancel sending a message. For example, this is great when you click Send and immediately recognize you addressed the message to the wrong person or forgot to attach a file. »

  • Go To Folder. Even if you have thousands of folders, jump to any folder with just a few keystrokes. »

  • Supports fast keyboard-only operation. We have put a lot of effort into optimizing keyboard-only workflow. If you feel that you work faster when you do not have to touch the mouse, you will feel that SimplyFile was built for you. » and »

  • Filing History. Use a searchable, chronological list of recently filed messages to find filed messages. It is also a convenient way to remind yourself what you have worked on recently. You can use it when you are filling out a time report, writing a status update, or creating a bill for your clients. »

  • Bulk-create Outlook folders. Create multiple Outlook folders at once. Automatically pre-create folder structures for end-users, without requiring any actions on their part. »

"This product is the only thing holding me back from moving to a OSX platform. SimplyFile saves me at least 2 hours/week in productivity." - Kyle S.
"This product [SimplyFile] has changed my life, literally. I was able to reduce my inbox from several thousand emails to ZERO, and more importantly, able to stop increasing the size of my Sent Items folder, since now my reply emails are automatically filed. For a professional who bills by the tenth of an hour, I have saved thousands of dollars worth of time previously spent on organizing old emails." - David L.
"This is great. Your claim is right on, I save hours a week, but, more importantly I have stopped being so agravated on Fridays when looking at my Inbox." - Thomas B.
"I can't live without it! It keeps me sane. My emails would be out of control without it. I would estimate it saves me about an hour a day." - Tammie A.
"Rarely do I encounter a new product that transforms my life. Given the amount of e-mail I receive, and the number of folders that I need, SimplyFile has been transformational to me. Thanks very much for an excellent and intelligent product that will save me a tremendous amount of time." - Bruce B.
"Our users absolutely love SimplyFile. We have had it for several months and local IT (my department) gets almost NO tickets about it. Everyone keeps saying this is the best tech we've gotten in a long while. Thank you for a wonderful product!" - Chelsea D.
"Your estimates of 2 hours per week of saved time really don't do justice to the product. It's not just the quantity of time saved (which I think you grossly underestimate), but it's the nature of the work saved. I have 3 Outlook accounts and having to file each email I receive is just a massive PITA. What you guys have done has spoiled me to the point where Outlook is unusable without it." - Kirk F.

More testimonials

SimplyFile Editions

SimplyFile is available in three editions - Standard, Pro and Ultimate.
The following table lists features available in each edition.
The evaluation version includes all features.

SimplyFile
Standard

  • AI-powered folder predictions.
  • One-click filing.
  • Send and File.
  • Send, File and File Original.
  • Go to folder.
  • File into primary mailbox and PST folders.
  • Email support.

SimplyFile
Pro

  • Everything in Standard.
  • File Thread, File Sender.
  • BatchFile.
  • Mark filed messages with categories.
  • Cleanup Thread / Sender.
  • TaskIt and ScheduleIt.
  • Snooze messages.
  • Delay/Undo Send.
  • Reply with attachments.
  • Find related messages.
  • Filing History (1 month).
  • Bulk Create Folders.
  • File into Public Folders, Shared Mailboxes, Online Archive, etc.
  • Leave a copy in Sent Items for Send and File.
  • Skip filing auto-sent messages.
  • Unattended deployment and administration.
  • Phone support.

SimplyFile
Ultimate

  • Everything in Pro.
  • Filing History (1 year).
  • Unattended Bulk Create Folders.
  • Customize UI.
  • Bulk activation management.
  • RDS, Citrix, VDI deployment.
  • Usage reporting.
  • Priority support.

Detailed Feature Matrix

FEATURE STANDARD PRO ULTIMATE
AI-powered folder predictions.
One-click filing.
Send and File.
Send, File and File Original.
Leave a copy in Sent Items for Send and File.
Skip filing auto-sent messages - rules, mail merge, etc.
QuickPick - fast type-ahead folder selection.
Go to folder.
Mark filed messages as read.
Clear flags on filed messages.
Clear categories on filed messages.
Mark filed messages with categories.
File into primary mailbox and PST folders.
File into Public Folders, Shared Mailboxes, Online Archive, etc.
Highly optimized for speed and size.
File Thread, File Sender.
BatchFile.
Cleanup - Delete Thread, Delete Sender.
TaskIt and ScheduleIt.
Snooze messages.
Delay/Undo Send.
Reply with attachments.
Find related messages.
Filing History (1 month).
Filing History (1 year).
Bulk Create Outlook folders.
Centrally Bulk Create Outlook folders for your users.
Centralized large-scale deployment and administration.
Customize UI.
Bulk activation management.
Support for RDS, Citrix, VDI deployment.
Usage reporting.
Email support.
Phone support.
Priority support.

Need to save messages to file or network folders outside of Outlook ? - Try MessageSave.

System Requirements

Perfectly tuned email filing

  • Self-tuning. No configuration wizards, no manual setup, no rules to maintain. It just works and keeps learning as you go!

  • Works everywhere. Works on sent and received messages, individual mailboxes, PSTs, Public Folders and Shared Mailboxes.

  • Fast and efficient. Highly optimized for speed and size. Tuned for performance.

  • Polished and perfected. We obsess over details. For example, SimplyFile removes Outlook's "New Mail" icon when filing a message. Most commands can be accessed with keyboard hotkeys. Small things like that make a huge difference in usability.

SimplyFile is an intelligent filing assistant for Microsoft Outlook. It helps you file email messages in your Outlook folders quickly and efficiently. Due to SimplyFile's advanced folder prediction technology, one click of a button is all it takes to send a message to the right folder! SimplyFile includes an advanced algorithm, which quickly learns about your filing habits and then starts to predict where you will want to move every message. So after you train SimplyFile for a bit, filing a message to the right folder becomes literally one click - much faster than drag and drop.

If you tried to sort messages into various folders with rules, you know that rules can become complicated and hard to maintain once you have more than a dozen of them. SimplyFile does not require you to maintain any rules. Its algorithm keeps track of messages and folders and does all the work for you. Try it for yourself and you will be pleasantly surprised by how accurate it is! Download SimplyFile today. After a few hours of use, you will be hooked on it. After a few days, you will wonder how you ever lived without it!

SimplyFile is a great Inbox organization tool. It will save you a significant amount of time every week . More importantly, it will give you a sense of sanity and control over your Inbox. We hope you enjoy using it as much as we enjoy building and improving it!

If you are looking for a way to save messages to a file system folder, as opposed to filing it in an Outlook folder, we have a product that does that too - MessageSave.

TechHit claims - correctly - that SimplyFile reduces your email filing time, increases filing accuracy, and allows for instant navigation to any folder.

SimplyFile easily fulfills its promise. Even if you have a modest Outlook folder structure, you will immediately start saving time.

- TechnoLawyer review

TechnoLawyer A+ review

Save at least
30 minutes per week
Download SimplyFile today!

Download 30 Day Free Trial BUY NOW